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Done For You

Guest messages, reservations and group enquiries handled for hotels

Front desks and reservations teams answer calls, OTA messages and email between check-ins. These automations reply to guests at any hour and turn group and event enquiries into proposals quickly.

See the automations
  • Live in 3 to 6 weeks
  • Works inside your current tools
  • Your people approve what matters

Hotels & resorts

The 2 automations that matter most

Automation 1

Reservations & Guest Messaging

Answers guest questions across email, text, chat and OTA inboxes, and changes or adds to bookings within your rules.

See the outcome
  • Fewer missed bookings

    Calls and messages that arrive during service or the check-in rush get answered and booked, instead of turning into a voicemail nobody returns.

  • A calmer desk and host stand

    Staff spend their time with the guests in front of them, while routine questions and simple changes are handled in the background.

  • Requests that reach the right person

    Allergies, occasions, accessibility needs and complaints are written to the guest profile and routed to the manager on duty with the full conversation.

Automation 2

Group & Event Booking Enquiries

Qualifies wedding, meeting and room-block enquiries, checks availability and drafts proposals for your sales team.

See the outcome
  • Faster, more useful first replies

    Every enquiry gets a specific reply with availability and the next step, rather than a holding message, so planners keep you on their shortlist.

  • Sales time on the right events

    Enquiries are qualified on date, size, value signals and fit, so the team spends its hours on the bookings most likely to close.

  • A pipeline you can see

    Each enquiry, proposal and follow-up is tracked in your sales system, with lost reasons recorded instead of guessed.

How it works

From kickoff to live in 3 to 6 weeks

Every automation follows the same path. You see it working on your own data before it handles live work.

  1. 1

    Week 1

    Discovery and access

    We map the workflow with your team, agree the outcomes and KPIs, measure today's baseline and get secure access to your tools.

  2. 2

    Weeks 2–3

    Build and connect

    We build the agents and connect your systems, with your rules, approval steps, permissions and logging.

  3. 3

    Weeks 3–5

    Test and pilot

    We test on your real history, then run a pilot on live work while your team reviews what the agent does.

  4. 4

    Weeks 4–6

    Go live and hand over

    We roll out in stages, train your team, hand over dashboards and runbooks, and keep improving it with you.

Included with every automation

Executive Ask: ask your business anything

One plain-English assistant connected to the systems you run: CRM, helpdesk, ERP and accounting, HR, inbox and documents. Leaders get sourced answers in seconds and can trigger actions with approval. It respects everyone's existing permissions and logs every answer.

See Executive Ask

Ask it, for example

  • How many calls did we miss during dinner service last week, and how many still turned into bookings?
  • Which guest questions come up most at the front desk, by property?
  • How many wedding enquiries came in this month, and how many got a proposal within a day?

Hotels & resorts: questions

Straight answers to what clients ask us most.

Ask our team

Can it upsell rooms and extras?

Yes, when you want it to. It can offer upgrades, early check-in or packages you have approved, at the moments and prices you set.

Does it work with our PMS?

Yes, where the PMS offers integration options. Opera, Mews, Cloudbeds and Apaleo are common examples, and we confirm the details during discovery.

Which hospitality systems do you connect to?

Common ones include Oracle Opera, Mews, Cloudbeds and Apaleo for hotels, OpenTable, Resy and SevenRooms for restaurants, Tripleseat for events, and 7shifts or Deputy for scheduling, where they offer integration options.

Can it answer guests in other languages?

Yes. Guests can write in their own language and get replies in it, following the same rules and tone you set for your property.

More in Hospitality

Get this running in your business

Tell us about your volumes and tools. A senior engineer replies within one business day with scope and timeline.

Live in 3 to 6 weeks · Priced after a short call · Company emails only