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Done For You

Hiring, onboarding and timesheets handled for home health agencies

Home health and senior care agencies depend on hiring and keeping caregivers, then paying them correctly for every visit. These automations take on the screening, onboarding paperwork and timesheet checks that keep coordinators at their desks late.

See the automations
  • Live in 3 to 6 weeks
  • Works inside your current tools
  • Your people approve what matters

Home health & senior care

The 3 automations that matter most

Automation 1

Candidate Screening & Interview Scheduling

Screens caregiver applicants against your requirements, answers their questions and books interviews without back-and-forth.

See the outcome
  • Every application gets a fair read

    Each applicant is checked against the same written criteria, in the order they applied, instead of whoever a tired recruiter reaches before lunch. Recruiters see the evidence behind each recommendation and decide.

  • Interviews booked the same day

    Once a recruiter moves someone forward, the agent offers real open slots from every interviewer's calendar, books the room or video link, and handles reschedules without a new email thread.

  • A hiring record you can defend

    Every screen, note, override and decision is logged in the ATS with who made it. That gives you what you need for bias audits, candidate questions and internal reviews.

Automation 2

Employee Onboarding

Collects documents and credentials, sends training and policy sign-offs, and makes sure every new caregiver is ready before the first visit.

See the outcome
  • Ready on day one

    Hardware, accounts and building access are requested as soon as the offer is signed and tracked against the start date, so gaps surface days before the hire arrives, not on the morning.

  • Paperwork done before arrival

    Tax, benefits, policy acknowledgements and identity documents are collected through one guided flow, checked for completeness, and filed to the employee record, with HR verifying what the law requires a person to verify.

  • Managers know their part

    Each manager gets a short week-one plan, a reminder to book a welcome meeting and check-ins at the points you choose, with progress visible to HR.

Automation 3

Timesheet & Payroll Validation

Checks visit times and timesheets against schedules before payroll and sends missing punches and overtime questions to the right person.

See the outcome
  • Fewer corrections after payday

    Problems are found during the pay period while they are easy to fix, so fewer employees are paid wrong and fewer off-cycle checks are needed.

  • Calmer payroll deadlines

    Payroll starts the final review with a short exception list instead of the full register, and managers are chased about missing approvals days earlier.

  • Evidence for every change

    Each flag, fix and approval is recorded with the reason, which helps with wage-and-hour questions, audits and employee disputes.

How it works

From kickoff to live in 3 to 6 weeks

Every automation follows the same path. You see it working on your own data before it handles live work.

  1. 1

    Week 1

    Discovery and access

    We map the workflow with your team, agree the outcomes and KPIs, measure today's baseline and get secure access to your tools.

  2. 2

    Weeks 2–3

    Build and connect

    We build the agents and connect your systems, with your rules, approval steps, permissions and logging.

  3. 3

    Weeks 3–5

    Test and pilot

    We test on your real history, then run a pilot on live work while your team reviews what the agent does.

  4. 4

    Weeks 4–6

    Go live and hand over

    We roll out in stages, train your team, hand over dashboards and runbooks, and keep improving it with you.

Included with every automation

Executive Ask: ask your business anything

One plain-English assistant connected to the systems you run: CRM, helpdesk, ERP and accounting, HR, inbox and documents. Leaders get sourced answers in seconds and can trigger actions with approval. It respects everyone's existing permissions and logs every answer.

See Executive Ask

Ask it, for example

  • Which open roles have qualified candidates waiting more than two days for a first reply?
  • Where are interviews stuck this week, and which interviewers are the bottleneck?
  • Which people starting next Monday are not fully set up yet, and what is missing?

Home health & senior care: questions

Straight answers to what clients ask us most.

Ask our team

Does it work with our scheduling and EVV system?

We connect to the systems you already run, such as AlayaCare, WellSky or Axxess, where they offer integration options. During discovery we confirm exactly what each system allows before we commit to a scope.

Can caregivers use it from their phones?

Yes. Applicants and caregivers can answer questions, upload documents and confirm details by text or a simple web link, which suits people who are out on visits most of the day.

Can these automations work with our EHR or practice management system?

Yes, when the system offers an API or an integration standard such as FHIR or HL7. Common examples are athenahealth, eClinicalWorks, NextGen, ModMed and Dentrix. Where a system has no usable API, we look at secure alternatives during discovery, and we tell you plainly if a workflow cannot be automated safely.

How do you handle patient data and HIPAA?

We design every build around HIPAA safeguards: encryption, least-privilege access, audit logs and cloud services covered by a business associate agreement. The agents work inside your systems, staff approve clinical and financial decisions, and we review the final controls with your compliance lead before go-live.

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Get this running in your business

Tell us about your volumes and tools. A senior engineer replies within one business day with scope and timeline.

Live in 3 to 6 weeks · Priced after a short call · Company emails only