Answer every "where is my order?" message with live carrier data
A done-for-you order status automation is an AI agent that answers "where is my order?" questions by email, chat and SMS using live data from your store, warehouse and carriers. It finds the order, checks the latest scan, explains the delay in plain words, and opens a claim or reship request for staff approval when a parcel is lost. BufferSol builds and runs it inside your existing tools.
- Live in 3 to 6 weeks
- Works with Shopify, BigCommerce and more
- People approve what matters
Is this you?
For online retailers and D2C brands on Shopify, BigCommerce or Magento that ship through UPS, USPS, FedEx, DHL or regional carriers and see order status questions fill their support inbox every peak season.
- Your agents copy tracking numbers from Shopify into carrier sites dozens of times a day.
- Customers write in because the order page still says "Fulfilled" days after the label was printed.
- Split shipments, backorders and pre-orders cause confused follow-ups and duplicate tickets.
- Peak season forces you to hire temporary staff mainly to answer tracking questions.
- Lost or stalled parcels are noticed only when the customer complains.
Today vs done for you
The current way, and the new way
What your team does by hand today, and what the automation does instead, step by step.
How it works today
- A customer emails, chats or DMs asking where their order is, often with no order number.
- An agent searches Shopify or the order management system by name or email to find the order.
- The agent copies the tracking number into the carrier website, or into a tracking app, and reads the scan history.
- The agent writes a reply in their own words, guessing at a delivery date when the scan is vague.
- If the parcel looks lost, the agent emails the warehouse or 3PL, waits, then files a carrier claim by hand.
- Nobody tracks which orders went quiet until a second, angrier message arrives.
What it quietly costs you
- · Simple lookups take a large share of agent hours, especially in the weeks after big sales.
- · Customers lose trust when the order page, the shipping email and the carrier site disagree.
- · Claims for lost parcels are filed late or not at all, so the business absorbs the loss.
How it works done for you
- The agent reads each incoming message and matches it to an order using the order number, email, phone or the customer's past tickets.
- It pulls the order, fulfillment and line items from Shopify or your OMS, the shipment status from your 3PL or ShipStation, and the latest scans from the carrier's tracking API.
- It decides which case applies: on time, delayed, split shipment, backorder, failed delivery, marked delivered but not received, or lost.
- For on-time and delayed orders it replies with the real status and next expected step, in your brand voice and the customer's language, and logs the reply on the ticket.
- For "delivered but not received" and lost parcels, it prepares a carrier claim or a reship or refund request with the scan history attached, and an agent approves it in one click.
- Each morning it scans all open shipments for stalled or failed scans and sends a proactive update, or alerts the team for high-value orders.
- Every lookup, reply and claim is logged against the order, so you can see who was told what and when.
Your people
What changes for your team
| Role | Today | Done for you |
|---|---|---|
| Support agent | Spends much of the day copying tracking numbers between Shopify and carrier sites. | Handles the exceptions the agent hands over: lost parcels, angry customers and VIP orders. |
| Operations or fulfillment lead | Gets ad hoc emails from support about missing parcels and chases the 3PL one order at a time. | Receives a daily list of stalled shipments grouped by carrier and warehouse, with claims ready to file. |
| Head of customer experience | Has no clear picture of how many contacts are about delivery and which carrier causes them. | Sees order status contacts by carrier, region and product, and can raise problems with carriers using real data. |
The numbers
What it's worth to you
Estimate the time and cost you get back with your own numbers. We baseline the real figures in week 1 and track these KPIs from day one.
Example inputs · change them to yours
The automated share covers lookups and replies for on-time, delayed and split orders; lost parcels and claims stay with a person.
Staff time back
115 hours a month
About 0.7 full-time people freed for higher-value work
Capacity reclaimed a month
$3,208
A year
$38,500
An estimate from your inputs only. In week 1 we measure your real baseline, so results are tracked against your own numbers.
Order status contact volume
Tagged order status tickets per thousand orders, baselined from the prior quarter and tracked weekly.
Automated answer rate
Share of order status contacts answered by the agent with no human touch and no follow-up within 72 hours.
Proactive notices sent
Count of delay messages sent before the customer asked, and how many of those orders still produced a ticket.
Claim recovery
Number of lost or damaged parcels with a claim filed within the carrier's window, compared with the baseline period.
Time to first reply on delivery questions
Helpdesk first reply time filtered to order status tags, tracked by channel.
Works with the tools you already use
- Shopify
- BigCommerce
- Gorgias
- Zendesk
- ShipStation
- AfterShip
- UPS
- FedEx
- USPS
- Klaviyo
Guardrails built in
- Refunds, reships and carrier claims always need a staff approval before anything is sent or charged.
- The agent quotes only scans and dates from the carrier and your systems, and never invents a delivery date.
- Order details are shared only after the customer's identity matches the order email, phone or a verification step.
- High-value orders and repeat "not received" claims from the same customer are routed to a person for review.
- Every reply and decision is logged on the ticket and the order record.
Why it hurts today
What teams say about this work
Common complaints from operators, reviewers and industry research.
A merchant described customers getting "delivered" emails for orders shipped that same day because tracking numbers carried old delivery history, with no quick fix from support.
Users of a popular tracking app complain that statuses lag hours behind the carrier, conflict with the carrier site, or show delivered before the parcel arrives, so customers still write in.
One tracking analysis points out that widely repeated figures for how many tickets are order status questions are hard to verify, so each store needs to measure its own share.
Done for you
Live in 3 to 6 weeks
We do the build, the integrations and the rollout. Your team gives us access, reviews the pilot and approves go-live.
- 1
Week 1
Discovery and access
We map the workflow with your team, agree the outcomes and KPIs, measure today's baseline and get secure access to your tools.
- 2
Weeks 2–3
Build and connect
We build the agents and connect your systems, with your rules, approval steps, permissions and logging.
- 3
Weeks 3–5
Test and pilot
We test on your real history, then run a pilot on live work while your team reviews what the agent does.
- 4
Weeks 4–6
Go live and hand over
We roll out in stages, train your team, hand over dashboards and runbooks, and keep improving it with you.
Executive Ask: ask your business anything
One plain-English assistant connected to every system you run: CRM, helpdesk, ERP and accounting, HR, inbox and docs. Leaders get sourced answers in seconds and can trigger actions with approval. It respects everyone's existing permissions and logs every answer.
See Executive AskAsk it, for example
- Which carrier caused the most late deliveries and support contacts last month?
- How many parcels are stalled right now with no scan for three days or more?
- How many lost-parcel claims did we file this quarter, and how many were paid?
Order Status ("Where Is My Order?") Automation: questions
Straight answers to what clients ask us most.
Ask our teamWe already use a tracking app. Why would we need this?
Tracking apps show a status page, but customers still email, chat and DM when the status looks wrong, vague or late. This agent answers those messages inside your helpdesk, cross-checks the store, 3PL and carrier data, explains what is happening in plain words, and prepares claims or reships when something has gone wrong. It can use your tracking app as one of its data sources.
Can it handle split shipments and backorders?
Yes. The agent reads each fulfillment and line item on the order, so it can tell a customer which items have shipped, which are still waiting and when the rest is expected. For pre-orders and backorders it uses the dates in your store or inventory system. If those dates are missing, it says so and routes the ticket to your team.
What happens when a parcel is marked delivered but never arrived?
The agent checks the scan history, the delivery address and the customer's past claims, then prepares a carrier claim or a reship request with the evidence attached. A team member approves or declines it. Repeat claims from the same customer, or claims on high-value orders, are flagged for a closer look before any action.
How long does setup take?
Most order status builds are live in 3 to 6 weeks. That covers connecting your store, helpdesk, 3PL and carriers, writing reply templates in your brand voice, replaying recent order status tickets to test the answers, and a short period where agents approve every reply before the agent sends on its own.
How is it priced?
It is quoted after a short scoping call. The quote depends on your order volume, how many carriers and warehouses we connect, the channels involved and whether you want proactive delay notices. You get a fixed scope and a clear list of what is included before the build starts.
Pairs well with
Logistics & Transport
Shipment Status Updates
Customers get load updates before they ask, without check calls
See the outcomeCustomer Support
Refunds & Returns Processing
Returns approved, labeled, received and refunded without the spreadsheet
See the outcomeCustomer Support
Support Ticket Triage & Resolution
Every ticket read, routed and answered before your queue piles up
See the outcomeSources
- All tracking numbers from orders today already exist, Shopify Community
- AfterShip Reviews, Trustpilot
- Tracking Insights, Ship24
- New Narvar Report Finds Two-Thirds of Online Shoppers Feel Anxious After They Click "Buy", Narvar
Get Order Status ("Where Is My Order?") Automation done for you
Tell us about your volumes and tools. A senior engineer replies within one business day with scope, timeline and cost.
Live in 3 to 6 weeks · Priced after a short call · Company emails only